Campus Software Program : Software Compliancy Statement
Purpose
The University of Iowa licenses the use of computer software from a variety of parties. Such software is copyrighted by the software publisher/developer and, unless expressly authorized to do so, The University of Iowa has no right to make copies of the software or use the software outside of the agreed upon terms of the license agreement. The purpose of this policy is to prevent copyright infringement and to protect the integrity of The University of Iowa’s technology environment.
Guidelines
General Statement. It is the policy of The University of Iowa to respect all computer software copyrights and to adhere to the terms of all software licenses. To commit copyright infringement may subject users and/or The University of Iowa to both civil and criminal penalties under the Unites States Copyright Act.
Home Computers/University of Iowa Owned. The University of Iowa computers and software are organizational-owned assets and must be kept both legal and virus free. Only software obtained through your department may be used on UI owned home computers. Generally, organization-owned software cannot be taken home. However, some companies provide that home use is permitted under certain circumstances. If a user needs to use software at home, he/she should consult with the ITS Campus Software Program Office or your designated department person to determine if this use is appropriate. If a user is to use software at home, typically a separate package/license will need to be purchased and recorded by the department.
Personally Owned Software/University of Iowa Owned Systems. Users are not permitted to bring software from home or load personally purchased software unless authorized to do so by the department and with appropriate license documentation provided. License documentation will need to be retained by the affected department.
Shareware. Shareware software is copyrighted software that is distributed via the Internet. It is the policy of The University of Iowa to pay shareware authors the fee they specify for use of their products. Under this policy, acquisition and registration for shareware products will be handled the same way as your other software purchases.
Non-Compliance Notification. Any user who determines that there may be misuse of software within the organization will notify the ITS Campus Software Program, departmental contact or the Office of General Counsel.
Penalties and Reprimands. If the US Copyright Act is violated, The University of Iowa and/or the user is subject to civil damages and criminal penalties, including fines and imprisonment for up to five years. A University of Iowa user who makes, acquires, or uses non-compliant software may be disciplined and be personally liable as appropriate under the university policies and procedures and the law.
University of Iowa Policies and Procedures:
Chapter 19 Acceptable Use of Information Technology Resources
ITS-CIO-ITSecurity Office Copyright Law & Fair Use Web Resources
Internal Audit : The University of Iowa Management & Controls