Presentations - Microsoft PowerPoint

Views - selecting the view you want PowerPoint to open with

Choose Tools - Options - then click the View tab

In the Default View drop-down list, select the view you want to start with when you open PowerPoint

Click OK

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Record Voice Narration in your Presentation

You can record narration in your presentation for distribution to others or for reviewing later.

Download a zipped copy of the PowerPoint presentation to run on your computer (750 kb)

Download the Microsoft PowerPoint Viewer for free if you do not have Powerpoint on your computer.

View Presentations with Audio online (7MB - large files - requires IE 4.0 or Netscapre 4.0 or newer)

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Remove personal information from a presentation

You can permanently remove personal information from a presentation to avoid unintentionally distributing the information to others. Do this only when you are certain that you will not need the information again. The information removed includes any text assigned to the Author, Manager and Company presentation properties. Also, your actual name is removed from all macros and comments and is replaced with the word Author.

  1. On the Tools menu, scroll to Options, and then click the Security tab.

  2. Under Privacy options, select the Remove personal information from this file on save check box.

  3. Click OK, and then save your presentation.

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Improve slide show performance

If your presentation seems to be running slowly, try one or more of the following:

Reduce the resolution for the slide show presentation display.

Choose the Slide Show menu - click Set Up Show.
In the Slide show resolution box, click 640x480 in the list.


Note: Changing resolution may cause the slide image to be slightly shifted. If this happens, either choose a different resolution or click Use Current Resolution.

Set the color depth to 16 bit for optimal performance.

Choose the Windows Start menu - Settings - click Control Panel.
Double-click Display, and then click the Settings tab.
Under Colors, click High Color (16 bit) in the list, and then click OK.

Use hardware graphics acceleration.

From the Slide Show menu - click Set Up Show, and then select the Use hardware graphics acceleration check box. If your computer has this capability, Microsoft PowerPoint 2002 will attempt to use it. Note: If you notice performance problems with the slide show after you change this setting, turn off the option. Your computer may not have this capability.

Animations.

  1. Reduce the size of pictures and text that are animated. Click the picture or text placeholder, and drag the sizing handles to reduce the size of the object.

  2. Don't use animations that include fading, rotating, or scaling. Replace these effects with other animations.

  3. Try not to use large gradients or transparent objects. Instead, choose solid color fills.

  4. Reduce the number of simultaneous animations. Try changing the simultaneous animations to sequential animations.

  5. Reduce the number of by-letter and by-word animations. For example, use these only for the title of a slide, instead of applying them to every bullet.

  6. Animation performance will be much better with a video card that has Microsoft Direct 3D. (Direct 3D is a component of Microsoft DirectX, which is a set of advanced multimedia system services built into the Microsoft Windows operating system.) Many video card manufacturers take advantage of this technology; check with the documentation you received with your computer to find out if Direct 3D is supported.

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Shortcut Keys while running a presentation

F1 during a slide show

Display a list of controls.

B or PERIOD

Display a black screen, or return to the slide show from a black screen

W or COMMA

Display a white screen, or return to the slide show from a white screen

1+ENTER (or press both mouse buttons for 2 seconds)

Return to the first slide

S or PLUS SIGN

Stop or restart an automatic slide show

ESC, CTRL+BREAK, or HYPHEN

End a slide show

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)

Perform the next animation or advance to the next slide

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Perform the previous animation or return to the previous slide

Number+ENTER

Go to slide number

E

Erase on-screen annotations

H

Go to the next hidden slide

T

Set new timings while rehearsing

O

Use original timings while rehearsing

M

Use mouse-click to advance while rehearsing

CTRL+H

Hide the pointer and navigation button immediately

CTRL+P

Redisplay hidden pointer and/or change the pointer to a pen

CTRL+A

Redisplay hidden pointer and/or change the pointer to an arrow

SHIFT+F10 (or right-click)

Display the shortcut menu

TAB

Go to the first or next hyperlink on a slide

SHIFT+TAB

Go to the last or previous hyperlink on a slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

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