Common Deposit Comments Mentioned by the Graduate College

The entire thesis is to be single and double spacing - a 2 to 1 ratio.

  • Take a page of text that is double spaced and contains at least one footnote, superscript or subscript on the second line or lower. Print it.

  • Highlight the text of that page and change the formatting to single spaced. OR find a page with a large/multiple line quote (you will want at least 6-10 lines of single space - more is better). -- Print the single spaced text.

  • Put the single spaced page behind the double spaced page and hold them up to a light so you can see the lines on both of them.

  • Line up the text of the first line of both pages so the letters are exactly on top of each other.

  • Each line of double space should be directly above and in line with a line of single space.

  • There should be a complete single spaced line between each double spaced line.

  • *** Make sure this is true for the lines before and after the spot where the footnote, superscript or subscript is on both sheets.

To fix this in MS Word you need to modify the paragraph formatting.

Choose Format | Paragraph | set the line spacing for paragraphs that should be double spaced to Exactly at 24 pt and the line spacing for paragraphs that should be single space to Exactly at 12 pt.

This will need to be done to each paragraph in you document.

This is and example of what the text should look like
***if your formatting is correct.
The lines in black represent each double spaced line
***and the indented lines with *** and in blue, are the single spaced lines that
would show through when held up to the light.
***This would be true for the entire page.
Every other single spaced line would be Exactly behind a double spaced line.

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Use you 'official' University name on title page(s), copyright and Certificate.

This is how your name is listed on your registration at the University of Iowa. You may check with the Registrar's Office to verify how you are registered. You may change your 'official' University name at the Registrar's Office. Your U-Bill comes addressed to your 'official' University name.

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Titles in the Table of Contents must match those in text.

Be sure that the division titles in the Table of Contents and the text of the title in the body of your thesis are exactly alike in capitalization, punctuation and wording.

Be consistent in the use of upper and lowercase in your subheads also. For example, the following would not be consistent:

This Is A Subhead With All Words Beginning With A Capital Letter
This is a Subhead with the Major Words Beginning with a Capital Letter
This is a subhead with only the first word beginning with a capital letter
** Choose one style and stick with it. All like-level subheadings must be done in the same style.

Major Divisions/Heading-1 MUST be in ALL CAPITAL LETTERS. None of the Subheadings may be in all capitals.

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Captions in the List of Tables/Figures/etc. must match those in text.

Every table/figure must bear a caption that consists of a number preceded by the word "Table" or "Figure" and followed by a descriptive title. Captions must be typed in the same Font size and style as used throughout the thesis text, although a figure/table itself may be reproduced in another font type and/or font size.

In the List of Tables/List of Figures/etc. ALL table/figure numbers and captions are to be listed exactly as they appear in the text of the thesis with respect to wording, capitalization, and punctuation. However, reference numbers appearing with captions in the text are not carried to the List of Tables/Figures. Captions are listed in their entirety, except that if the caption is lengthy it may be truncated to the first common point of punctuation (comma, semicolon, colon, period) for entry in the list. The practice chosen MUST be followed consistently for all tables and for all figures.

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A gap in text is acceptable only on the page prior to a major heading page.

1) This is usually cited for papers containing Tables or Figures that appear in the text of the thesis near the point of reference.

The simplest solution, if your department will allow it, is to put all tables and figures in an appendix or at the end of the appropriate chapter.

If your department requires figures/tables to be near the point of reference must obey the following:

  • Tables/figures appearing on the same page as text must begin and end on the same page, and must be separated from text above and below by at least three single spaced blank lines.

  • Tables/figures may be continued to an additional page(s) ONLY if the page for the initial table/figure is devoid of text, i.e. the table/figure starts at the top of a page and is longer than a single page.

  • Several short tables/figures may be grouped on a single page, provided that all are begun and completed on the same page and that at least three single spaced blank lines separate one from the other.

  • ***When a table/figure begins a new page, text on the preceding page continues beyond the point of reference, filling the page to the bottom margin.

  • Also, a table/figure that appears on its own page without text may be of any size as long as the thesis margins are observed.

2) The other time it is sited is when the thesis has a forced page break or extra paragraph marks used to start a Subheading on a new page.

All Subheadings must immediately follow the paragraph before them. The styles of the subhead may be set to have an extra line or two prior to them but it must be done the same for all for all subhead levels. The subhead may be pushed to the next page only when it falls at the bottom of the page and can not be followed by 2 lines of text. (In Word you can set the Subheading paragraph format to be Keep with Next.) See the Graduate College Thesis manual, page 5, Subdivisions.

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A Table or Figure is to be separated from surrounding material by at least 3 blank lines.

There must be at least 3 blank lines between (before and after) any table or figure that is on the same page as text or another table or figure.

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Be consistent in spacing between a caption and a Table/Figure.

A caption may be single- or double-spaced. Capitalization, punctuation and layout of the captions must be consistent for all tables/figures in the series, though the style of caption for tables may differ from that of figures. The location of the caption must be the same for all tables/figures - a uniform distance from the top of the table/figure, or a uniform distance from the bottom of the figure. You may also place the caption for tables above the tables and the caption for figures below the figures as long as all tables are done the same and all figures are done the same.

There must be a consistent number of blank lines between a Table or Figure and its Caption.

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Choose a unique style for each level of subdivision and use it throughout.

You may choose to format your subheads as either single- or double-spaced and with extra blank space before each. For example 1, 2, or 3 blank lines between the end of the preceding paragraph and the start of the subheading text. ALL subheading levels must have the same amount of blank space before and after them. If subheading-1 has 3 blank lines prior to it, then subheadings 2-5 must also have 3 blank lines prior to them. A subheading must be followed by at least two lines of text at the bottom of a page. If this is not possible the subhead may be pushed to the top of the next page.

Each subdivision of the thesis must be prepared in a unique style for that subdivision level. In the example below the Major divisions are in ALL CAPITAL LETTERS, centered and would begin at the top of the page (1 inch down from the top of the page). The subheading-1's are each underlined, centered and preceded by one line. The subheading-2's are also centered and preceded by one line but are not underlined. Subheading-3 is just like Subheading-1 (underlined) only left aligned. Subheading-4 is like subheading-2 (not underlined) only left aligned. The most important thing is to be consistent throughout the thesis.

CHAPTER HEADING/MAJOR DIVISION/HEADING-1

Subheading-1/First Order Subhead/Heading-2

Subheading-2/Second Order Subhead/Heading-3

Subheading-3/Third Order Subhead/Heading-4

Subheading-4/Fourth Order Subhead/Heading-5

Another Subheading-2/Second Order Subhead/Heading-3

Another Subheading-1/First Order Subhead/Heading-2

Another Subheading-2/Second Order Subhead/Heading-3

NEXT CHAPTER HEADING/MAJOR DIVISION/HEADING-1

Example TABLE OF CONTENTS layout for above headings:

                                                                Page

CHAPTER HEADING/MAJOR DIVISION/HEADING-1......................     1

    Subheading-1/First Order Subhead/Heading-2................     1
        Subheading-2/Second Order Subhead/Heading-3...........     1
            Subheading-3/Third Order Subhead/Heading-4........     2
                Subheading-4/Fourth Order Subhead/Heading-5...     3
        Another Subheading-2/Second Order Subhead/Heading-3...     3
    Another Subheading-1/First Order Subhead/Heading-2........     4
        Another Subheading-2/Second Order Subhead/Heading-3...     4

NEXT CHAPTER HEADING/MAJOR DIVISION/HEADING-1.................     5

See the Graduate College Thesis manual, referencing Subdivisions.

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