Request to Add or Remove Hawkmail Resources

A resource is a thing that you schedule instead of a person. Resources are conference rooms, projectors, laptops, etc.

To request a resource for scheduling in Hawkmail, your departmental Hawkmail liaision should fill out the form below or if you are requesting several resources, see Batch resource adds - 5 or more resources for information.

Resource Name maximum 19 alphanumeric characters, including hyphens ("/" characters are not valid)
Each resource must begin with RES-, followed by BLDGRoom# or BLDG-EquipmentDescription
Note: "RES-" should be counted as part of the 19-character limit.

Examples:
RES-LC100B
RES-USB-Laptop
RES-UCC-2820
RES-CBB-ConfRoom
RES-USB112-TrainRm

Resource Owner(s) Hawk ID(s)
Note: this is the person, or people, who manage the resource.

Departmental OU Administrator(s) in AD Hawk ID(s)
Note: List Hawk ID's or "Universal" Security Group of people needing access
Please separate each HawkID or Security Group with a semi-colon ;

Resource Options

Automatically process meeting request and cancellations?: Yes No

Allow conflicts?   Yes No

Is the resource: A room Or Equipment

Once we have added the resource to the Hawkmail server, you will receive an e-mail notification. For more information see Resource Setup and Resource Management in Outlook

Requestor Name

Requestor Email

Requestor Phone #

 

Batch adds (5 or more resources) - requests to add multiple resources to Hawkmail should go through the departmental Hawkmail liaison. The liaison should send an e-mail request to its-email@uiowa.edu and include the text Batch Hawkmail Resources in the "Subject:" field of the message. Also, attach a spreadsheet with the information below and name the attached spreadsheet as follows: resources-alias (alias=requestor's alias to send notification, e.g., jane-doe).

Column1 = Resource Name (e.g., RES-LC100B) Note: use alphanumeric characters, plus the hyphen ("/" characters are not valid)
Column2 = Resource Owner(s) Hawk ID(s) Note: this is the person (or people) who manage the resource
Column3 = Departmental OU Administrator(s) in AD Hawk ID(s)

Column4 = Automatically Process Meeting Request and Cancellations (Yes or No)

Column5 = Allow Conflicts (Yes or No)

Column6 = Is the resource a room or equipment

Resource Name (19 char max) Resource Owner(s) Dept. OU Admins in AD Automatically Process Requests Allow Conflicts Room or Equipment
RES-LC100B zphillips ajones, bnelson, cwilliams Yes No Room
RES-LIB412-ConfRm rdewey, jwilson fjensen No No Room

Note: Resource Name is a maximum of 19 alphanumeric characters, including hyphens. Each resource must begin with RES-, followed by BLDGRoom# or BLDG-EquipmentDescription
Note: "RES-" should be counted as part of the 19-character limit.

Examples:
RES-LC100B
RES-USB-Laptop
RES-UCC-2820
RES-CBB-ConfRoom
RES-USB112-TrainRm

Once we have added the resources to the Hawkmail server, you will receive an e-mail notification. For more information see Resource Setup and Resource Management in Outlook

Removing a Resource

When a Hawkmail resource is no longer needed, the departmental Hawkmail liaision should contact the ITS Hawkmail Team, and request that the Resource be deleted from the Hawkmail server.