Configuring E-mail Clients to Access the Hawkmail Server Using IMAP or POP
ITS recommends using Outlook 2007 or 2003 to access your email on the Hawkmail server to get the full benefits of email and calendar. See http://cs.its.uiowa.edu/exchange/outlookmain.shtml for instructions.
However, any e-mail client that supports the IMAP or POP mail protocol can access your mail on Hawkmail.
Eudora
Outlook 2007 | Outlook 2003 | Outlook 2000
Outlook Express | Netscape Communicator | Ximian Evolution
Mozilla Thunderbird (Win) | Mozilla Thunderbird (Mac) |
Mac Mail - OS X 10.5 (Leopard) | Mac Mail - OS X 10.4 (Tiger)
Basic IMAP (Internet Mail Access Protocol) Settings
IMAP Server / Incoming Mail — email.uiowa.edu
IMAP Account — Your Hawk ID
Mailbox Location Prefix — Leave this setting blank.
Security Settings: SSL
Port: 993
SMTP Server /Outgoing Mail — email.uiowa.edu
Port: 587
Return Address / Reply-to address — use your Ph alias address. In most cases, your Ph alias is going to be of the form of firstname-lastname@uiowa.edu. If you are unsure, you should verify your alias before you attempt to send mail. You can look up your Ph alias using the UI Whitepages.
For additional information, please see IMAP FAQs.
Basic POP (Post Office Protocol) Settings
If you are using an e-mail client that isn't listed above, you can still set up your mail client using the basic settings below:
POP Server / Incoming Mail — email.uiowa.edu
Security Settings: SSL
Port: 995
POP Login id — Your Hawk ID
POP Account — Your Hawk ID followed by @iowa.uiowa.edu (e.g., jdoe@iowa.uiowa.edu)
SMTP Server / Outgoing Mail — email.uiowa.edu
Port: 587
Return Address / Reply-to address — use your Ph alias address. In most cases, your Ph alias is going to be of the form firstname-lastname@uiowa.edu. If you are unsure, you should verify your alias before you attempt to send mail. You can look up your Ph alias using the UI Whitepages.
More information about POP and IMAP
POP
The widely used Post Office Protocol (POP) works best when one has only a single computer, since it was designed to support "offline" message access. Using POP, a person uses a mail "client" program (like Outlook or Eudora) where messages are downloaded (usually to their LAN server network drive (H:)) or to their hard drive, and the messages are deleted from the mail server (e.g., Hawkmail). Then, all mail processing is local to the client machine.
POP is designed to move mail from the mail server (e.g., Hawkmail) to a single computer. Using your POP email client (e.g., Outlook 2007 or Eudora), you can choose to "Leave mail on the server" and then have access to it from another computer. However, this mode of access is not ideal because it tends to sprinkle messages on each computer you use for mail access. If you use multiple computers, where ALL of them have access to the same LAN server (H:), you can still use POP if you keep your mail on the "shared" drive (e.g., the "H:" drive).
IMAP
Internet Message Access Protocol (IMAP) works best when you access mail from more than one computer. IMAP is a way to access email that is kept on a mail server (e.g., Hawkmail). You manage your mail, mailboxes, and folders on the server, not on your computer. In other words, it permits a "client" e-mail program (like Outlook 2007 or Eudora) to access email on the server as if they were stored on your own computer.
For example, messages stored on an IMAP server can be accessed from a computer at home, a workstation at the office, or a laptop computer while traveling, without the need to transfer messages or files back and forth between these computers. IMAP eliminates the need to move mail back and forth between the desktop and server. Your mail remains on the server for you to retrieve at any time on any computer.
Using IMAP, you can ask the server to download minimal headers only, or the full message except attachments over ? K. When a message is transferred, either in part or in full, from the IMAP server to your computer during a mail check, a copy of the message remains on the server until you actually delete it. In short: IMAP is designed to access remote mailboxes as if they were local. IMAP's ability to access messages (both new and saved) from more than one computer is a benefit.
