Approval Form for Mass E-mail Request

Instructions:

1. Print this form, attach a copy of the completed Request Form and a copy of your message. Note: If you plan to send multiple mailings, you must submit a separate Request Form for each mailing, and attach copies of all messages to this Approval form.
2. Obtain the required signatures and then send the forms via campus mail to:
       ITS E-mail Team, 2800 UCC (or FAX to: 335-5505  Attn: ITS E-Mail Team)
   For assistance, contact the ITS E-mail Team: its-email@uiowa.edu

Requestor: If you need approval for multiple mailings, please describe in detail the type of approval you are requesting:
____________________________________________________________________________________
Note: All fields below require appropriate signatures to approve request.

Approval Key:  S — Single mailing  GR — Group of Related mailings  EP — mailings for an Extended Period of time

I. Dean, Director, Departmental Executive Officer (Supervisor of requestor)
   Student Organizations (Office of Student Life — 145 IMU)

Signature: ______________________ Date: _________ Approval: S GR  EP
Title:   Dean:      Director:      DEO:      OSL:  

II. Provost, Vice President (VP or Provost of requestor)

Signature: ______________________ Date: _________ Approval: S     GR     EP
Title:   Provost:      Vice President:

III. Approval to Send to Target Audience

Mailings to STUDENTS:
Academic-related messages: (if sending academic-related msgs. to all students, you must get both A & B signatures)
A. Registrar or Assoc. Provost Undergrad Approval — 1 JH 
Signature: ______________________ Date: _________ Approval: S     GR     EP
       AND/OR
B. Assoc. Provost Graduate Approval — 205 GH
Signature: ______________________ Date: _________ Approval: S     GR     EP
     OR
Non-Academic or Student Organization messages:
C. VP for Student Services Approval — 249 IMU:
Signature: ______________________ Date: _________ Approval: S

Mailings to FACULTY: (see Provost's Office Guidelines before submitting request)

Provost Approval —111JH:
Signature: ______________________ Date: _________ Approval: S     GR     EP

Mailings to STAFF, AFFILIATES or RETIREES:

VP for Finance & Operations Approval —121 USB:
Signature: ______________________ Date: _________ Approval: S     GR     EP

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