Approval Form for Mass E-mail Request

Instructions:

1. Print this form, attach a copy of the completed Request Form and a copy of your message. Note: If you plan to send multiple mailings, you must submit a separate Request Form for each mailing, and attach copies of all messages to this Approval form.
2. Obtain the required signatures for all sections and then send the forms via campus mail to:
       ITS Enterprise Communications Team, 2800 UCC (or FAX to: 335-5505  Attn: ITS Enterprise Communications Team)
   For assistance, contact the ITS Enterprise Communications Team: its-email@uiowa.edu

Requestor: If you need approval for multiple mailings, please describe in detail the type of approval you are requesting:

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Note: All fields below (I, II, and III) require appropriate signatures to approve request.

Approval Key:  S — Single mailing  GR — Group of Related mailings  EP — mailings for an Extended Period of time

I. Dean, Director, Departmental Executive Officer (Supervisor of requestor)
   Student Organizations (Office of Student Life — 145 IMU)

 Signature: _____________________________ Date: _________ Approval: S   GR    EP
  Title:   Dean:      Director:      DEO:      OSL: 

II. Provost, Vice President (VP or Provost of requestor)

 Signature: _____________________________ Date: _________ Approval: S   GR     EP
  Title:   Provost:      Vice President: 

III. Approval to Send to Target Audience

Note: Signing departments will fax this form to next appropriate department for signatures.

Mailings to STUDENTS:
Academic-related messages: (if sending academic-related msgs. to all students, you must get both A & B signatures)

  A. Registrar or Assoc. Provost Undergrad Approval — 1 JH, Registrar Fax 335-1999, Provost Fax 335-3560:
   Signature: _____________________________ Date: _________ Approval: S    GR     EP

AND/OR

  B. Assoc. Provost Graduate Approval — 205 GH, Fax 335-2806:
   Signature: _____________________________ Date: _________ Approval: S    GR    EP

OR

Non-Academic or Student Organization messages:

  C. VP for Student Services Approval — 249 IMU, Fax 335-3559:
   Signature: _____________________________ Date: _________ Approval: S

Mailings to FACULTY: (see Provost's Office Guidelines before submitting request)

 Provost Approval —111JH, Fax 335-3560:
  Signature: _____________________________ Date: _________ Approval: S    GR   EP

Mailings to STAFF, AFFILIATES or RETIREES:

 VP for Finance & Operations Approval —121 USB, 353-2384:
  Signature: _____________________________ Date: _________ Approval: S   GR    EP