Using Stationery Files to Create Message Templates

If you find that you repeatedly send the same message, you may want to utilize Eudora’s Stationery feature. You can create a message template, containing any information which will remain constant, save the template as a stationery file, and then use the stationery file to send a new message, reply to a message, or as a filter action.

Create a Stationery File

1. Select Tools | Stationery, right-click inside the Stationery window, and select New from the menu. A new message window opens.
   (Mac: Select Window | Stationery, click the New button, type a name for the new stationery file, press Return, and then click the Edit button.)

   

2. Enter any information in the header area which will remain constant. The "To:" and/or "Subject:" fields can be left blank if the e-mail address(es) or subject line will vary from message to message. If you want to send an attachment with the message (and the name of the attachment will always be the same) include the attachment in the stationery file. In the above example, an Excel spreadsheet called "budget.xls" will be updated each month and attached to a message.
3. Enter any text in the body of the message which will not change. In the above example, the sender will insert the correct month each time the message is sent.
4. Set any additional options on the Toolbar (e.g., signature, priority).
5. Select File | Save As Stationery, enter a name for the new stationery file (e.g., "MonthlyBudget"), and click the Save button.

(Mac: Click the Save button in the upper right corner of the message window and then close the window.)

Create a Stationery File from an Existing Message

You can create a stationery file from any message you have already sent.

1. Open the message and select File | Save As Stationery.
   (Mac: Select File | Save As, check the "Stationery" box, and then click the Go To Stationery Folder button.)
2. Enter a name for the stationery file.
3. Click the Save button.

Note: Eudora does not allow you to save an incoming message as a stationery file.

Use a Stationery File to Send a Message

1. Select Message | New Message With.

   

2. Select a stationery file from the list.
3. Add any variable information to the header and/or body of the message.
4. Click the Queue (or Send) button.

Use a Stationery File to Reply to a Message

1. Select Message | Reply With.
2. Select a stationery file from the list.
   Note: By default, any text in the stationery file is placed at the end of the sender's message. You have the option to select the sender's text and delete it.
3. Click the Queue (or Send) button.

Auto-reply Using a Stationery File

1. Create and save a stationery file.
2. Select Tools | Filters and click the New button.
   (Mac: Select Window | Filters and click the New button.)
3. Set up the "Match" criteria. See Filtering Eudora Messages for more information.
4. In the "Action" area of the window, select Reply With from the pull-down menu and choose a stationery file.
5. Select File | Save to save the new filter.

Modify a Stationery File

1. Select Tools | Stationery.
   (Mac: Select Window | Stationery.)
2. Right-click on the stationery file you want to modify, and choose Edit from the menu.
   (Mac: Select the stationery file you want to modify and click the Edit button.)
3. Make any changes and then select File | Save As Stationery. When prompted to replace the existing file, click the Yes button.
   (Mac: Make any changes and then click the Save button in the upper right corner of the message window.)

Delete a Stationery File

Select Tools | Stationery, select the file you want to delete, and press the Delete key.
(Mac: Select Window | Stationery, select the file you want to delete, and click the Remove button.)

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